TOWNSHIP OF NIPIGON
Relief Confidential Receptionist/Admin Assistant
The Township of Nipigon is seeking a Relief Confidential Receptionist/Admin Assistant to work on an “on-call” basis at the Nipigon Municipal Office.
Please submit your application in person at the Nipigon Municipal Office by
Thursday, January 24th, 2019 at 12:00 pm
or by mail to:
Township of Nipigon Attn: Kelly Paakkunainen 52 Front Street P.O. Box 160 Nipigon, ON P0T 2J0.
Please see Request for Quotations below, posted by the Nipigon Public Works Department on January 11th, 2019.
Deadline for submissions is 12:00 p.m. (Noon) local time, FRIDAY, February 1, 2019.
Nipigon town council has repeatedly stated they support local business and hire local as much as possible. It is our (residents of Nipigon) job to make sure they are held to their own words. Presented here is the official purchasing policy of Nipigon Township.
TOWNSHIP OF NIPIGON
Purchases include products, services, contracts or a combination. Any item or order over a value of $100.00 requires a Purchase Order issued by the Treasurer or Deputy Treasurer.
Purchase Orders may be issued to any employee of the municipality when requisitioned through the department head and supervisor. The following is a list of authorized department heads and supervisors:
a) Administration *A.O./Clerk
*Deputy Clerk Treasurer
b) Public Works *Town Engineer
c) Recreation *Director
d) By-law * By-law Enforcement Officer
e) Fire Department * Chief
Purchase values under $100.00 can be made by any employee when approved by their respective supervisor.
All purchases shall be made on the basis of an open, impartial and widest possible fair competition among vendors.
In order that the purchase orders may be processed you are required to have the following:
- Budget approval and/or Council approval (capital items)
- Name of Company or Supplier
- Description of item(s)
- Actual cost(s) (GST, PST, HST and any applicable carrying charges)
- Account(s) to be charged to
The requirement for quotes and/or tenders will be based on the relative value of the product or service.
Quotes shall be received from local suppliers whenever available and consideration given to transportation costs for purchases outside the community. The following procedures apply:
Purchase of goods and services approved in budget:
a) Purchases of less than $200.00 (including applicable taxes) must provide best available price or quote where practical.
b) Purchases for $200.00 to $2,000.00 (including applicable taxes) should have 3 or more verbal/written quotes where practical.
c) Purchases for $2,000.00 to $10,000.00 (including applicable taxes) should have 3 or more quotes or a Public Tender if the purchase lends itself to such.
d) Purchases of more than $10,000.00 (including applicable taxes) should be by Public Tender if feasible.
e) Purchases less than $2,000.00 (including applicable taxes) should be approved by Council or the C.A.O.
f) Purchases greater than $2,000.00 (including applicable taxes) should be approved by Council.
Purchase of goods and services exceeding approved budget or not in approved budget:
a) Purchases less than $500.00 (including applicable taxes) should be approved by Council or the C.A.O.
b) Purchases greater than $500.00 (including applicable taxes) should be approved by Council.
If the purchaser is unable to meet these requirements, they should submit an explanation to the C.A.O. for Council’s consideration.
Department Heads are encouraged to purchase goods and services from local suppliers as much as possible. If goods and services are not available locally, inquiries should be made in the following order:
- District (North of Superior & Thunder Bay)
- Region (Northwestern Ontario)
- Province (Ontario)
- Country (Canada)
Out of Canada purchases shall only be authorized if goods and services are not available in Canada.
In the event that a local (Nipigon) supplier of goods and/or services bids against an outside supplier, Department Heads are encouraged to accept the local bid if the price is within 5% (higher) of the outside supplier.
Everyone has an opinion, express yours. Be nice, try to be positive. All comments are approved first before being released to the wild.